Backup software is a piece of software that backs up your computer. It archives your files so that they can be retrieved later in case something goes wrong with your computer. Backing up your files is essential for your computer to work properly, and for you to be able to access them when something goes wrong.

Backup software can also help you solve other problems such as storing important documents, finding files on a hard drive that are no longer accessible, or backing up data across multiple computers on a network .

As you may already know, backup software is a very important tool in the world of technology, and while many people think they need it all the time it’s not always necessary. There are situations where it’s actually a bad idea to use backup software because it can be expensive and if you make mistakes then you might end up losing all of your data or even worse.

What is backup software?

The straightforward answer is that it’s a program used to keep files and programs available in a form that’s as close to their original as possible. So essentially, it’s a way of taking the data you have today and storing it in a format that will be readable decades from now.

But this isn’t quite right, because “data storage” is about preserving information for future use, not just making sure your information is stored somewhere.

What happens when you run out of space on your hard drive? Or in your computer? Or in your cloud? Backups are an essential part of disaster recovery, so backup software should do something very similar. It should enable you to restore an important file from a previous location (instead of having to recreate it from scratch).

Backup software should also be able to archive files for later retrieval. This could be as simple as saving them along with their original dates (or times) and then restoring them at some later time (eg. when you need them).

What is the purpose of backup software?

In the early days of writing this blog, I was pretty sure that I could write a lot about backup software. But in time, I realized that being clear about this topic is not so straightforward. It’s complicated by the fact that there are many different kinds of backup software. And that there are many different kinds of backup software for different purposes.

Here’s one scenario: you want to back up your laptop (my laptop). As part of your daily routine, you want to make sure you have a copy of your important documents on another place than the laptop. You might have a desktop or a NAS (network-attached storage device) or an external hard drive or even a USB flash drive with some files on it. You’d like to give them all the same treatment: they should all be backed up to the same place and at the same time.

You could just create a folder on your PC and stuff files into it, so they are all identical in structure and look alike. Then you would just specify when and where you want them to be saved: at home, at work, in an office network? When you sync them over from whatever computer they came from? What is important for you might be irrelevant for others.

And so it goes on…

So what is the purpose of backup software? It’s not only about backups; there are other functions too like recovery, disaster recovery and so on …

Sometimes there isn’t even any clear idea what all these features do: it’s pretty much “whatever”. But we can still gather some useful information from backup software reviews, which can help us decide which products to use … if we understand what they do correctly (I think most of them do) … if not… then… well… we probably don’t really need them anyway!

Why do you need backup software?

Backup software is used on computers to protect critical data and by computer users to restore data in case of a system crash. Backup software is available in three types:

• Backup Data: This type of software will backup all the files on your hard drive (even those that don’t belong to you) and store them for later use.

• Backup Files: This type of software will backup all the files on your computer (even those that don’t belong to you) and store them for future use.

• Restore Data: This type of software will restore the files from backup or from a given point in time when it was saved.

In practice, most users don’t need this kind of backup software, so it should not be included in the list. However, if you have multiple copies of important files scattered across different storage devices, it would be a good idea to have one copy on your local disk or even as a portable file, so you can access them if needed.

Here are some other reasons why many people might need to use backup software:

• Storage space – You may choose one or more external hard drives (usually at least two) as your backups because they make room for much larger data sets than an internal drive can hold. You can also buy an external hard drive with many drives and copy them instead of formatting each separately or manually creating new ones.

• Network connection – If you have lost Internet access because some firewall turned off your connection while you were away, then maybe you need a network-based backup solution like Dropbox or Google Drive because they provide continuous backups without relying on Internet connectivity at all times. Because these solutions are not just convenient but also very secure, there is less chance that your important data would be accidentally corrupted by someone who has access to your account without realizing what he/she’s doing.

Some features such as automatic file recovery might be useful for some situations; however, such features are often overkill for most users and should not be included here either. Here are some examples of helpful features:  • Maintenance – If there’s something wrong with your computer that could cause issues with normal usage like viruses or permissions changes, then it can be fixed by restoring the original files from backup (or simply restoring from a network location).  This way, nothing is lost when something goes wrong with the computer (for example after an emergency shutdown).  Other useful features include manual

What are the benefits of using backup software?

Backup software is a technical term that refers to a tool that allows you to create a copy of your files, keep them in an encrypted format, and then restore the files to their original state in case anything happens.

There are many different types of backup software:

• Full backups – this is the simplest solution and involves restoring everything.

• Snapshots – this is similar to full backups, except that you can restore any file on the system at a certain point in time.

• Snap-ins – this is similar to full backups, but it adds functionality like scheduling restores or providing encryption for files stored on a remote server. In addition, some versions of backup software allow you to do things like backup your entire hard drive by encrypting it so only your operating system can read it (known as “drive encryption”).

• Encrypted snapshots – this is somewhat similar to snaps/snap-ins, but instead of encrypting the drive, it encrypts individual files. When you restore them, they are encrypted again before being restored. This can save time because you don’t have to worry about losing those encrypted files if something happens (such as deleting them). Other benefits include easy access of your data even if computer hardware or software go down or are stolen (several different types are available), protection from viruses and other threats (such as ransomware), and increased security overall (since if something happens to your backups—or if someone finds out about them—they won’t be able to get back into your machine).

As with most things technical there are pros and cons: how do you know which one is best for you? For starters: comparison shopping! Here’s our guide on what makes various kinds of backup software good value for money. Also see our comprehensive review of the top 5 legal cloud storage services.

We also asked PCMag’s Expert Group judges what they think about each type of backup software here . Finally, see our buying guide for pricing details .


If we are to be truly successful in the cloud era, we need to understand how the underlying technology works and how it connects to our applications.

That is why I’ve written this guide on backup software. Not only does it give a broad overview of what backup software is and does, but it goes into detail about the technology of block cabling, storage devices and other aspects of the industry.

And yes, there are a lot of things you don’t need to know about this stuff. But if you take advantage of this guide, you will at least have some understanding of what exactly backup software does for you and where it fits into your IT infrastructure. And that makes all the difference when it comes time to decide what software solution works best for your particular needs.

So in actual fact, this is more than just another tech blog post: I want to make sure that people who might otherwise be unfamiliar with backup software get a good idea of what they are doing before they start down their own path. And then at each stage I will explain why I believe that particular solution or any others should or should not be implemented in your environment.

I also want to show off some tools that help me as an IT Pro do my job better; some tools that can help you make better decisions as well (and help you find out if we need backup software in your organization). But remember: not all tools work equally well in every situation and not all solutions are suitable for every organization. As such, there are probably no “best” backup solutions out there (although we have tried hard!). So if you’re thinking about using one or multiple solutions, please read on…